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Before we go deeper into how to web conference, let's first see what web conferencing is.
Web conferences are a form of teleconference in which each participant is sitting at a computer rather than groups in conference rooms interacting with each other.
With everyone physically isolated, there are some challenges faced by those who need to run such meetings.
The content and participants must be defined as well as an agenda with a timeline. How the speech is to be presented must also be considered.
This might be an ordinary conference call or VOIP or even IM texting. Invitations are important if you actually intend to have participants, and if the web conference is to be secure, the passcode to enter must be included.
If documents are to be provided during the web conference, the documents must be uploaded and checked before the conference.
Often polls will be used to determine what participants learn, or think or need. Those questions should be ready before the conference.
Any hardware needed, such as a camera, must be ready and tested before the conference is to begin. Software needed or provided by a service must be installed or reserved, depending on the circumstances.
If you are in charge, you must be in charge. This means keeping the agenda and possibly deferring some questions to email afterwards.
The web conference is not a face-to-face conference nor is it a conference call. A key point in how to web conference is dealing with questions.
Questions should be specific, as more general questions indicate a planning failure that should have been avoided, but which is likely best fixed off the meeting clock in one-on-one training.
Often, during the web conference
 , the participants can only see the slide, making it more important than ever that the slides be correctly designed and fit the topic at hand.
Having the wrong slide while speaking can distract the audience. It might even be best to have a dedicated slide monkey, rather than having the presenter speak and work slides. This certainly implies a practice session to help the slide worker synchronize with the speaker.
The key part of how to web conference as a participant is to pay attention. Because there is nobody standing over the participants, there is often a temptation to multi-task.
This is an excellent way to miss something important. You must treat this as if you were in a conference room with the participants.
The final part of how to web conference takes place after the meeting, and is often neglected. The participants, especially including the speaker, must determine what was actually accomplished, what went wrong, how this can be prevented in the future and what can be done better.
They must also determine if additional meetings will be needed. Often a recording or minutes must be archived and reports filled out to document the conference and the results. Treat this as an opportunity to improve your web conferencing skills.
Related article: How Online Web Conferencing Improves Productivity Of Any Business
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